Operations Support Specialist
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Location: Fernley, NV, United States
Job Function: Operations
Req Number: 801
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Description
We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.
Position Summary
Reporting to the plant Manager, the Operations Support Specialist will provide assistance to the members of the Operation Management staff.
The ideal candidate will require an energetic, self-motivated, experienced individual with a strong attention to detail and exceptional work ethic. The job will be the point person of contact for vendors and employees and must provide excellent customer service in a friendly and professional manner. Duties include clerical assistance, administrative support, and scheduling duties.
Position Responsibilities
- Meets and directs employees and visitors to appropriate associates.
- Responsible for maintaining reception area and ensuring proper procedures are followed.
- Primary telephone coverage.
- Monitors front gate and grants access to visitors as necessary.
- Creates, edits, and maintains employee scheduling in software programs (ADP) and/or Excel.
- Assists HR function with data entry, filing and other related tasks.
- Maintains accounts payable filing system and other general office filing.
- Provides general office support including the maintenance of office equipment including copier/fax, telephone; pick up and processing of mail distribution and coordinates package shipments (UPS/Fed Ex).
- Monitors, orders, receives, and stocks office supplies.
- Invoice preparation and auditing for signatures, PO numbers, account codes as needed
- Ensure all on site vendors have appropriate COIs on file.
- Contact vendors as required to place orders, coordinate returns, invoice issues, etc.
- Assists management staff with other related clerical duties such as photocopying, faxing, filing, ordering, laminating, data entry, etc.
- Coordinates plant events (orientation, celebrations, luncheons, etc.).
- Maintains security badge inventory.
- Ensure a safe, healthy work environment by following all safety, health, and environmental policies, procedures and regulations per the company programs and practices.
- This position is not limited to those duties in the job description. Duties and responsibilities can be changed, expanded, reduced, or deleted to meet the business needs of the organization.
- Perform other duties as assigned.
Position Requirements
- High School Diploma or Equivalent. College courses in Accounting, Business Administration, or related helpful
- 3-5 years computerized office administration experience
- Computer –Must have a high level of proficiency in all Microsoft Office programs, specifically in Microsoft Word and Excel.
- SAP experience helpful.
- Exceptional typing and 10-key skills.
- Bi-Lingual (Spanish) preferred.
- Reporting Skills, Administrative Writing Skills, Managing Processes, Organization Skills, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication, must be able to maintain confidentiality.
- Daily and punctual attendance is an essential function of this position.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]
At ofi, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.
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