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Shipping & Receiving Clerk

Location: Livingston, CA, United States

Job Function: Operations

Req Number: 572

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We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.
Position Summary
Reporting to the Shipping Manager, the Shipping & Receiving Clerk will coordinate the receiving and shipping of all incoming and outgoing product, materials, or supplies, and is responsible for the accuracy of shipping documents and verifying receiving receipts with open orders.  Will escalate to the Shipping Manager or Plant Manager when major discrepancies occur.
The ideal candidate will ensure quality, on-time delivery, and cost management to be successful in this role. They must effectively communicate with suppliers and internal team to ensure smooth transactions.
Position Responsibilities
  • Check orders put in shipping box against report and print those that are missing.
  • Check system when orders are processed to print allocation of product and give to shipping manager.
  • Write special instructions on orders and make sure all markings or labels are written down.
  • Make pallet labels for some outgoing shipments.
  • Receive calls from trucking companies to make pick up appointments.
  • Research freight rates and schedule any needed trucks.
  • Dispatch trucks.
  • Change product locations for inter-company transfers.
  • Schedule Daily phyto and USDA inspections.
  • Complete all paperwork for shipped orders and ship out in the system.
  • Fax Bill of Lading to customers.
  • Coordinate product and paperwork coming to and from each division.
  • Distribute work to forklift drivers when necessary.
  • During the season-Weigh truck in and out, get copies of paperwork, receive product into the system, schedule USDA and coordinate samples being pulled from each load are correct.
  • Follow all company safety, hygiene and work rules.
  • Perform all other job-related tasks as assigned by immediate supervisor.
  • Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.
  • Perform other duties as assigned.


Position Requirements
  • High school diploma or State-issued equivalency certificate plus 6 months of experience
  • SAP experience preferred
  • Skilled in the use of MS Word/Excel at an intermediate level
  • Data entry
  • Skilled in organizing, prioritizing, and meeting deadlines while working on numerous ongoing projects simultaneously.
  • Strong communication skills, both verbal and written, with the ability to communicate effectively. 
  • Knowledge and/or understanding of the following programs and regulations pertaining to a food processing plant:
  • Good Manufacturing Practices (GMP’s)
  • Food Safety
The pay for this role in the state of California is $22.98 and is based on the position responsibilities and geographic location. 
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. 
Olam provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected] 
At Olam, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.