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Accounts Payable Specialist

Location: Chicago, IL, United States

Job Function: Finance

Req Number: 458

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We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real. 
Position Summary
Reporting to the AP/AR Manager, the Accounts Payable Specialist is responsible for all aspects of accounts payable in a computerized and high-volume environment for the company. The Accounts Payable Specialist will primarily be responsible for reviewing and completing daily Accounts Payable (AP) transactions and resolving related issues along with vendor communications.
The ideal candidate will have strong communication skills with the ability to build effective collaboration with internal and external stakeholders.  They will have strong problem-solving skills and the ability to effectively manage their time.
Position Responsibilities
  • Analyze transactions and communicate with internal and external stakeholders to resolve discrepancies and ensure proper recording of transactions.
  • Reconcile AP statements, vendor Portals, research and corrects discrepancies timely.
  • Ensure all portal invoices are submitted to correct workflow on time every month.
  • Communicate with Vendors concerning AP related issues. Escalate to leadership when support is needed.
  • Review Checkruns and Pay vendors by thoroughly following company AP procedures.
  • Resolve purchase order, contract, invoice, and payment discrepancies and documentation.
  • Ensure that invoices contain the proper sales tax and discount amounts.
  • Handle mailbox, scan invoices to proper AP workflow for each product
  • Match invoice with proper supporting documents and PO number and GL coding for NON-PO transactions 
  • Request for new vendor account and/or changes in SAP 
  • Address inquiries; handle exceptions (external) related to vendor payments 
    • Record query, classify query/complaint, troubleshoot query, and assign query to respective team/department for investigation 
    • Liaison with respective team/department for resolution, coordinate and send response to stakeholders 
    • Address queries in workflow tool 
  • Maintain proper controls and confidentiality over all documents.
  • Perform other duties as assigned.
Position Requirements
  • High School Diploma is required. 
  • Two (2) years accounts payable experience in a computerized environment is required.
  • Ability to build collaborative relationships within and outside the organization is required.  
  • Basic knowledge and general accounting experience to facilitate analysis and resolution of Accounts Payable issues is required.
  • Strong communication skills, both verbal and written, are required.
  • Strong analytical, problem-solving, planning ad organization skills are required.
  • Experience with multidisciplinary and multicultural team members is preferred.
  • Proficient skills with Microsoft Office products, including but not limited to Word, Outlook and Excel is required. 
  • Experience with SAP is preferred. 
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. 
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected] 
At ofi, we celebrate our diversity. Olam Americas LLC is proud to be an equal opportunity workplace.