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Human Resources Clerk

Location: Deming, NM, United States

Job Function: Administration

Req Number: 365

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Description

Job Title: HR Clerk
Location: Deming, NM
Department: Human Resources FLSA Status: Non-Exempt

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real.

Position Summary
Reporting to the HR Manager, the Clerk will compile and maintain personnel records and perform duties relating to supporting the employees. The ideal candidate will be organized, detail oriented and have basic computer skills and knowledge.

Position Responsibilities

  • Updates and monitors Human Resource Information System and Applicant Tracking System.
  • Be the first point of contact with employees entering the HR office.
  • Assist HR Specialist and HR Manager in tasks as needed.
  • Processes employment applications.
  • Arranges and conducts screening interviews.
  • Organizes and conducts pre-employment tasks (background checks, I9’s, drug screens, employment verifications, etc.).
  • Schedules and conducts new-hire orientations.
  • Maintains employee records, filing, and documentation in accordance with State, Federal and local regulations.
  • Creates badges for employees to access building and timeclock.
  • Communicates and tracks employee call-ins.
  • Tracks, reports, and communicates COVID cases and symptoms according to CDC, New Mexico, and Olam guidelines.
  • Provides effective employee support and employee relations while maintaining a high level of confidentiality and professionalism.
  • Reports all employee conflicts immediately to HR Manager.
  • Delivers effective employee communication with relation to company handbook and policies.
  • Assist employees with ADP account and enrollments.
  • Assists with employee benefits explanations and orientations.
  • Assists with explaining and enforcing company policies.
  • Conducts verification of employment forms.
  • Complies with all general company policies and procedures, including all safety requirements.
  • Supports general good housekeeping.
  • Coordinates and order office supplies.
  • If bilingual, provides translation services for Manager, Supervisors and Crew Leads as needed.
  • Perform other duties as assigned.

Position Requirements

  • Highschool Diploma or GED
  • Must have experience with MS products such as Word, Excel, and Outlook.
  • Must be able to send simple communications via emails and memos.
  • Must be able to speak with others individually and in a public forum using technology.
  • Be able to work shifts that support the department’s business hours.
  • Always comply with safety policies and procedures such as wearing PPE where appropriate.
  • Bilingual preferred (English and Spanish).

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

 

ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]

At ofi, we celebrate our diversity. Olam Americas LLC is proud to be an equal opportunity workplace. 

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