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Human Resource Assistant

Location: Bayonne, NJ, United States

Job Function: Human Resources

Req Number: 385

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Job Description
Job Title: HR Assistant
Location: Bayonne, NJ
Department: Human Resources
FLSA Status:
Safety Sensitive: No

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever were with, whatever were doing, we always make it real.
Position Summary
Reporting to the Sr. HR Manager, the HR Assistant will provide support for a wide variety of activities in Human Resources including staffing, employment processing, benefits, administration of records, HRIS system, safety and health, employee relations, compliance, and labor relations while supporting administrative office. In partnership with the HR Manager and Plant Manager, the HR Assistant will provide support and guidance to managers, supervisors, administrators and employees regarding best HR practices, GMP practices, regulations and policies, and provide general support and answer general HR-related questions. The HR Assistant will perform a wide variety of both complex and routine administrative services in support of ofi business.
The ideal candidate for this position will be flexible, resilient, and will thrive in a developing workspace. They should be energetic and passionate about the field of Human Resources. They must be able to manage multiple hands-on tasks and changing priorities in a fast-paced environment.
Position Responsibilities
  • Responsible for effective telephone, email and in-person communications, both internally and externally to maintain a professional image.
  • Provide general office support including the maintenance of office equipment, including copier, mail processes such as mail distribution, Federal Express, and UPS.
  • Support recruitment and hiring efforts by attending hiring events, job fairs, open house celebrations and community events.
  • Proactively using HR recruiting system (Jobvite) and independently use online job search engines to identify potential candidates to hire.
  • Assists with other related clerical duties such as photocopying, filings and orders as needed.
  • Provide support to the administrative office.
  • Maintain all employee data in HRIS (ADP) to ensure accurate data.
  • Pre-screen applicants, schedule interviews, send hourly offer letters, pre-employment paperwork, and maintain applicant log.
  • Prepare New Hire paperwork packets.
  • Audit new hire paperwork for completeness and maintain the new hire orientation log.
  • Set-up employees with time clock access and train them on how to use the clock.
  • Assist employees with downloading and use of the ADP application.
  • Assist with preparation of personnel files and filing as needed. This includes auditing active files for completeness and following removal and storage procedures for inactive files.
  • Assist with coordinating HR events (training, orientation, open enrollment, on-site flu vaccines, etc.)
  • Actively support a wide variety of formal and informal HR projects and other HR administrative duties.
  • Contribute and assist with employee engagement events and activities (Employee Recognition Programs, Safety Rewards Programs, Birthday Celebrations, Holiday Luncheon, etc).
  • Perform other duties as assigned.
Position Requirements
  • High School Diploma is required.
  • (1-2) years of Human Resources experience or related field is highly preferred.
  • Professional in Human Resources (PHR, SPHR) is preferred.
  • Excellent communication, presentation, and experience in clerk duties is required.
  • Manufacturing or Agriculture HR and experience is preferred.
  • Union environment experience preferred.
  • Good Manufacturing Practices (GMP) experience preferred.
  • Excellent project management and prioritization skills are required.
  • Ability to work with a positive attitude in a high stress environment is required.
  • Proficient in computer program literacy including but not limited to Microsoft applications (Word, Excel, Teams, PowerPoint).
  • Proficient in (English and Spanish) preferred.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]

At ofi, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.