Join our Talent Network
Skip to main content

QA Compliance Specialist - Vendor Management

Location: Oxnard, CA, United States

Job Function: Innovation Quality & Food Safety

Req Number: 327

Save Job Saved


We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever were with, whatever were doing, we always make it real.
Position Summary
Reporting to Sr. Technical Manager, the QA Compliance Specialist will support Quality, Food Safety and Technical compliance through cross functional interaction internally and through direct contact and problem solving with Vendors and Procurement. This role will utilize Trace Gains portal, internal systems and on-site visits to ensure quality, traceability and food safety are controlled throughout supplier and vendor operations.
The ideal candidate will have a strong food safety mindset, be familiar with regulatory compliance at the vendor level and its impact on customer quality, highly organized, with advanced capabilities in information systems.
Position Responsibilities
  • Understand and oversee supplier connections with follow-up within the Trace Gains portal.
  • Request and update supplier documents and connections if/when a supplier fails to provide requested information
  • Review supplier documentation for compliance to ofi - Olde Thompson food safety and quality expectations.
  • Complete annual supplier verification checklists, confirming expectations have been met and the appropriate Procurement representative is notified with results.
  • Review overall performance of each supplier (i.e. delivery time, number of complaints, certification status) and assign a scorecard for each. Maintain statistics for each supplier and report the high and low performers to Senior Management.
  • Update the Raw Material Hazard Analysis to include hazards identified by each supplier within their food safety program. Update COA requirements according to the level of risk
  • Follow-up on Supplier Corrective Action reports if/when a supplier is charged with a non-conformance.
  • Transfer documents into Trace Gains as needed if/when a supplier is unable or unwilling to use the portal.
  • Interface with Technical Services team to review supplier matches and approval samples.
  • Complete supplier comparison documents. Provide review findings to management and request missing information from suppliers
  • Oversee Foreign Supplier Verification system and ensure supplier criteria remains up to date with FDA requirements within the Olde Thompson food safety system
  • Research food fraud incidences related to the Olde Thompson supply chain and report them to the Technical Writer for updates in the ingredient specifications.
  • Review new ingredient specifications for compliance against supplier information
  • Develop and submit weekly reports to Olde Thompson management
  • Perform other duties as assigned.
Position Requirements
  • BS in Food Science, or other related science.
  • Minimum 3-5 years experience in a Food Safety related position. Supplier verification experience preferred.
  • Bilingual (Spanish)preferred but not required
  • Formal PCQI training with a strong knowledge of Food Safety Modernization Act requirements for food safety preventive controls
  • Strong problem solving and investigation/research skills.
  • Detail oriented.
  • Good communication skills and ability to work well with other departments and with vendors and customers.
  • Able to multitask and shift priorities in a fast-paced environment.
  • Highly organized and able to manage time efficiently.
The pay for this role in the state of CA ranges from $66,000 to $87,000/year and is based on the position responsibilities and geographic location. Actual pay within this range may be determined based on candidates experience, qualifications and/or other determining factors.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected]
At ofi, we celebrate our diversity. Olam Americas LLC is proud to be an equal opportunity workplace.