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Administrative Assistant

Location: Samson, AL, United States

Job Function: Administration

Req Number: 300

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We are a leading food and agri-business, supplying food ingredients, feed, and fiber to over 19,800 customers who range from multi-national, world famous brands to small family run businesses. 
Each customer depends on us to provide goods and services that are safe, on-time and consistently in line with the required specification. They also rely on us to help them innovate and create new opportunities. 
Established in 1989, and now listed on the Singapore Exchange, our team of 74,500 full-time, seasonal, and contract employees have built leadership positions in many of our businesses such as Cocoa, Coffee, Edible Nuts and Spices. 
As well as growing crops in our own orchards and estates, and sourcing from around 4.8 million farmers globally, we operate over 160 processing facilities, and through our 14 innovation centers. We develop ingredients and find solutions for our customers. Our value chain spans over 60 countries. We also provide support services including risk management solutions and agri-logistics. 
ofi is a global leader offering naturally good food & beverage ingredients and solutions. At the forefront of consumer trends, we provide manufacturers and retailers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is part of that delight. From plant to palate, we take care of the ingredients. We are closer to farmers, enabling better quality, and more reliable, traceable and transparent supply. We add value through our unique manufacturing footprint and natural, delicious and nutritious products. Our fresh ideas help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices to create naturally healthy and delicious food & beverage products. Whoever we’re with, whatever we’re doing, we always make it real. 
Position Summary 
Reporting to the Office Manager, the Administrative Assistant will be responsible for the daily administrative tasks of the office. 
Position Responsibilities 
·            Reception: Greeting guests and directing them to the appropriate staff member(s) 


  • Answering calls and directing inquiries to the appropriate staff members; maintaining company directories and visitor logs
  • Helping management prepare for upcoming meetings and events; reserving conference rooms, arranging lunches and supplies; providing support throughout the event; setting and cleaning up
  • Entering office related purchase requisitions and goods received into SAP
  • Preparing and sorting incoming and outgoing mailing and shipments
  • Assist Human Resources with employee engagement, preparing paperwork for new hires, and scheduling/coordinating interviews
  • Assist Logistics by processing daily scale tickets, hull tickets, and GSS tickets; keep all applicable spreadsheets current
  • Assist Accounts Payable with processing freight invoices
  • Maintain Grade/Aflatoxin spreadsheet, send out daily emails to keep management informed on quality of peanuts produced
  • Research and compile data as required
  • Creating and editing publications: office announcements and flyers
  • Perform other duties as assigned.
Position Requirements 
  • High School Diploma/GED required
  • Strong verbal, written, interpersonal communication skills
  • Customer service oriented with great people skills
  • Strong understanding of computer systems and applications including Microsoft Office Suite – Word, Excel, PowerPoint, etc.
  • Excellent organization skills
  • Demonstrated initiative
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. 
Olam provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at: [email protected] 
At Olam, we celebrate our diversity. Olam Americas Inc. is proud to be an equal opportunity workplace.